Senior Finance Assistant

JOB TITLE: Senior Finance Assistant

JOB SUMMARY:

The Senior Invoicing Assistant, reporting to the Invoicing Manager, will work as part of
a capable and experienced finance team who are responsible for the Income for the
Care division in England, Wales and Scotland. A mix of skills and approaches will be
required in the role, recognising the differing nature of contracts that we deal with.
The invoicing function is responsible for issuing invoices for all Client Contracts in the
Care division and the team are responsible for issuing invoices for approx £90million
per year.
Invoicing activities are complicated by the bespoke nature of both the process, systems
and the content of invoices required by different local authority clients due to varying
contractual terms and conditions. They will take responsibility for a complex Invoicing
portfolio Local Authority, NHS and Private Client accounts and provide support to the
Invoicing Manager in their role.
The team has an ongoing task of integrating other entities within the business and this
role will work as a support to that task, using their experience of systems – finance and
care – to support the project and ensure agreed deadlines are met.
The team is charged with providing a professional, responsive and efficient service to
the division's internal and external customers.

Key Responsibilities:

• Produce invoices for an allocated portfolio of clients and ensure that they raised and issued on time and in the correct prescribed format. This may include working on more than one Care Finance system

• Produce and complete Local Authority Service Returns as required

• Using analytical skill to analyse the data, agree the chargeable value and query results

• Liaising directly with Local Authority commissioning and finance teams and our local Offices, to proactively resolve queries or issues to allow invoices to be issued

• Processing all invoices and credit notes to our Netsuite finance system

• Produce weekly reports for your Manager on unbilled Contracts within your own portfolio

• Prompt escalation of issues to Line Manager and Operations as they arise and monitoring of all issues to ensure that they are resolved quickly and efficiently

• Achieving KPIs aimed at minimising unbilled work, and timely and accurate issue of invoices and credit notes, and resolution of queries

• Provide support to the Invoicing Manager to complete the integration of all entities to the team

• Provide systems and knowledge support to the wider Invoicing Team in the absence of the Invoicing Manager

• Work closely with the Invoicing Manager to develop the finance functionality in the Care System to ensure it is fit for purpose

This list of key responsibilities is not exhaustive and the post holder may be required to
undertake other relevant and appropriate duties as reasonably required.

CRITERIA ESSENTIAL:

• Recent experience in a similar role

• Experience of using Finance Systems eg. Sun, Agresso, Netsuite, Sage

• At least 5 yr+ experience working within a Finance team

• Microsoft Excel Intermediate +

• Build effective relationships both internally and externally

• Conscientious with high attention to detail

• Highly numerate

• Ability to work independently

• Excellent telephone manner

• Able to manage own time effectively to meet deadlines

DESIRABLE:

• Degree or AAT

• Experience using a Time management and billing system

• Able to demonstrate a creative approach to problem solving

Benefits:

• Great Career development opportunities with a fast-growing Company.
• Hardworking team looking to utilise Technology to improve Care in the UK.

You'll have access to:

• Training and development for your role and future Career with Cera
• Lifeworks discount platform and Employee Assistance Programme
• Refer a Friend scheme

What's it like to be part of the Cera Team?

Our team is made up of academics, innovators, start-up accelerators and care experts, all connected by a vision to build a better future for care through the combination of best-in-class carers, empowered by technology.

You have the opportunity to join a purpose-driven company at the tipping point of transformation. You'll play a key part in the evolution of Cera and make a real impact, now and in the future.

We champion diversity, inclusion and well-being to create a workplace where you value yourself and feel proud of who you are. We believe in a world where you have the freedom to explore and express yourself without judgement, no matter who you are or where you're from. Where individuality is a source of confidence, because difference makes the world a better place. People from cultural or gender diverse backgrounds, women and people with disability are encouraged to apply.